Free invoice template for Nigerian businesses
Here is a clean invoice layout you can copy into Word, Google Docs or Excel today. Below it you will find what each part is for, and how to make it look more professional.
Free download
⬇Excel invoice template (auto-calculates totals)Free, no sign-up⬇Word invoice templateFree, no sign-upThe template
INVOICE
[Your business name]
[Address] · [Phone] · [Email]
RC: [CAC number, if registered] · TIN: [if you have one]
Invoice no: INV-0001 Date: [DD/MM/YYYY] Due: [DD/MM/YYYY]
Bill to: [Customer name]
[Phone / email / address]
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| [Item or service] | [ ] | ₦[ ] | ₦[ ] |
| [Item or service] | [ ] | ₦[ ] | ₦[ ] |
| Subtotal | ₦[ ] | ||
| Discount / Delivery / VAT (if any) | ₦[ ] | ||
| Amount due | ₦[ ] | ||
Pay to: [Bank] · [Account name] · [Account number]
Terms: Payment due by [date]. [Deposit / refund note.] Thank you for your business.
How to use it
- Copy the layout into Word, Google Docs or Excel and save it as a template.
- Fill in your details once, then change only the customer, items and totals each time.
- Number each invoice in order, and save a copy of every one.
- Export to PDF before you send it, so nobody can change the figures by accident.
What each part is for
- Invoice number: lets you and the customer refer to the same document. It also stops duplicates.
- Due date: turns "please pay" into a clear deadline.
- Item lines: proof of exactly what was agreed. This prevents "I did not order that" arguments.
- Amount due: make it the biggest number on the page.
- Pay to: keep your account name the same as the name on the invoice. Customers get nervous when the two do not match.
Making it look professional
Details that make a template feel premium: your logo at the top, one or two brand colours, a signature or stamp at the bottom, and a short thank-you line. Use a clean font and plenty of white space. Avoid clip art and more than two fonts.
If you want this without the layout work, a tool like Aurum gives you ready-made designs with your logo, signature and bank details already filled in, and it can deliver the invoice as a private link instead of a plain file.
Template or app?
A template is free and fine for a handful of invoices a month. Once you are sending several a week, the copying, renumbering and retyping becomes the slow part. That is when an app pays for itself in saved time.
Questions people ask
Can I use this template for free?
Yes. Copy the layout and use it for your own business. There is nothing to download or sign up for.
Should I send the invoice as PDF or image?
PDF is best, because it keeps the layout and cannot be edited easily. If the customer only uses WhatsApp, an image works too, but a PDF looks more professional.
Do I need to put VAT on this template?
Only if VAT applies to your business. If it does, add it as its own line. See our guide on VAT on invoices in Nigeria.
Want this done for you in under a minute?
Aurum Invoice Studio makes invoices, receipts and quotations with your logo, signature and bank details, then delivers them as a private link, sealed with your brand, that gives your client an experience. Pay once, no monthly fees.
See plans and pricing Try the free demo