How fashion designers and tailors in Nigeria should invoice
Custom clothing means your work starts before the client sees anything. Fabric is bought, measurements are taken, and one wrong detail can cost a whole outfit. A clear invoice records what was ordered and what was paid.
What to put on the invoice
- Each outfit as its own line, with a short description (style, colour, fabric).
- Fabric and materials: say if the client supplies it or you do, and the cost if you do.
- Measurements and fittings: note the date taken and the number of fittings included.
- Delivery date and any rush fee.
- Alterations policy: how many free adjustments, and what costs extra.
A sample invoice
| Description | Qty | Price | Amount |
|---|---|---|---|
| Bespoke lace gown, hand-beaded bodice | 1 | ₦385,000 | ₦385,000 |
| Aso-ebi outfit (bride's family) | 3 | ₦25,000 | ₦75,000 |
| Gele tying | 2 | ₦15,000 | ₦30,000 |
| Rush fee (2 weeks) | 1 | ₦20,000 | ₦20,000 |
| Total | ₦510,000 | ||
| Deposit received | ₦200,000 | ||
| Balance due | ₦310,000 | ||
Sample figures to show the layout. Set your own prices.
Deposit and payment terms
Ask for a 50% deposit before cutting any fabric, and the balance before collection, not after. Note that the order is made to the client's measurements, so the deposit is non-refundable once work starts. For group orders such as aso-ebi, take each person's deposit separately and list names and sizes. See our guide on deposits and part payments.
Problems a clear invoice prevents
- Clients who ghost after fabric is bought. The deposit covers your cost.
- "That is not the style I wanted." The invoice records the description agreed.
- Last-minute rush. The delivery date and rush fee are in writing.
- Collection without full payment. The balance is due before the outfit leaves.
Questions people ask
Should a tailor charge for fabric on the invoice?
If you supply it, list it as its own line. If the client supplies it, say so, so there is no confusion later.
How do I invoice a group order like aso-ebi?
Make one invoice per person or one combined invoice with a line for each person, and take deposits separately.
Can I refuse refunds on custom clothing?
Many designers do, because the item is made to measure. State it clearly on the invoice before the client pays.
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